How to add or remove people from your company
Understand how to change your company officers and share allocations.
Update your company officers and share allocations.
Keeping your company information up to date is a legal requirement. This includes updating company officers and share ownership when people join or leave your business. This guide explains what to do and how to do it.
How do I remove people from my company?
Firstly, it’s important to understand the role(s) the individual holds within the company. You can read our guide on the different company roles for more information here.
For example, if someone is a director, shareholder, and Person with Significant Control (PSC), they cannot be removed in a single step. Different actions are required depending on each role. This may include transferring shares, resigning as a director, and updating PSC records.
Common scenarios and required actions
|
Scenario |
Actions to Add |
Actions to Remove |
|---|---|---|
|
Director |
File a Director Appointment |
File a Director Resignation |
|
Shareholder |
Transfer existing shares or issue new shares to a new shareholder |
Transfer shares away from an existing shareholder |
|
PSC |
Notify Companies House of the PSC appointment |
Notify Companies House of the PSC cessation |
|
Company Secretary |
File a secretary appointment with Companies House |
File a secretary termination with Companies House |
Important
File a confirmation statement after making changes to shareholdings
If you have made changes to shareholdings, it is best practice to update Companies House of this change as soon as possible. This is done by filing a confirmation statement. While you can wait until your yearly confirmation statement is due, the best practice is to complete this filing as soon as the changes to shares have been made.
The individual must agree to the change
The individual must usually agree to their removal and sign the necessary forms. If you are attempting to remove someone without their consent, you should seek legal advice, as this can involve complex legal procedures.